Each company on the system has a setting on the Company tab which shows when an EPS needs to be submitted to HMRC. This setting is changed automatically by the software between Y and N.
There is actually no need to check the setting because you will be advised that an EPS is needed when using the Tax Payable menu. If this advice is given, submit the EPS by first checking that the correct company is showing in the Company Selector – top left – and then selecting Actions > RTI – General > EPS.
An EPS submission is only required when the relevant year-to-date figures change (see previous FAQ question). Accordingly the software will not advise that an EPS is due if there has been no change to the relevant year-to-date figures. An exception is claiming Employment Allowance (see other FAQ topic).
If an EPS submission is not submitted when indicated by the software, HMRC will appear to have received an under-payment and will take steps to collect the full amount included in the normal payroll submissions.
To ensure that HMRC gives credit for off-setting EPS items, the EPS must be submitted by the 19th day of the month containing the tax-month end. For example, when paying the tax for the tax-month from 6th October to 5th November, the EPS must be submitted by 19th November, which is also the due date for the associated tax payment.
If the EPS is submitted late (after 19th), then HMRC will require full payment for the month to the 5th, and will only allow the reduction against the following month’s payment.
End of Tax Year Declaration to HMRC
An special EPS is also used to make the End of Tax Year Final Submission Declaration HMRC.
Please see the separate FAQ item for this.